Doris Roberts Insurance Group Corp.

Notary Guidelines

DO NOT SIGN document until you are in the presence of the notary.

Complete all the forms and blanks before the Notary arrives and review for accuracy.

If you have questions about how to complete the document, contact the person who drafted or requested the document.

Notary Publics are unable to provide legal advice or assistance in the drafting and/or completion of documents.

Every signer must physically appear, be coherent and present acceptable ID at the time of notarization.

Original documents must be presented for all Copy Certification.

Important. Vital records (birth, death and marriage) cannot be notarized.


All identification cards must be ORIGINAL

current or issued within the last 5 years, contain a photo, physical description, signature, and serial number.

Identification procedures are mandated by the State of Texas.

The following forms of identification are acceptable:

• Texas Driver's License

• Other States Driver’s License

• U.S. Military ID card

• Texas Identification Card

• Other State Identification Card

• U.S. Passport

• Foreign Passports Stamped by U.S. Customs

• Canada Driver’s License

• Mexico Driver's License

• Inmate ID card

No Identification (Credible Witnesses Required)

If none of the above-mentioned Identification is available, or the name on your ID is different or shorter than what is on the document then you can use:


Credible witness must swear to the signer's identity. They must have proper ID, must be 18 or older, know the signer by the name on the document, is not named in the document nor have a financial interest in the transaction described in the document.


If unable to write signature and has Valid ID, than two “disinterested” witnesses need to be present and be witnesses on the document. One witness should write the person’s name next to the person’s mark and then the witness should sign his or her name as a witness. The witnesses are only verifying that they witnessed the individual make his or her mark on the document.​